How to Recall An Email In Outlook?

One of the best things about Outlook email is that it comes with an option to recall an email you send through it to a recipient. This means that if you ever send an email mistakenly to a wrong recipient, you can easily call it back to your account and send it to the right recipient. To know how to use Recalling option in your Outlook, follow the information provided below.

Steps to Recall Email in Microsoft Outlook Email

Recall Email in Outlook 2007

  1. Open the Sent Items folder in your Microsoft Outlook 2007 and go to the email you wish to recall.
  2. Next, click Actions option located in the ribbon or menu and select – Recall This Message option.
  3. Then, you will need to ensure that “Delete unread copies of this message” option is enabled to recall the email. Alternatively, you can activate the Delete unread copies and replace with a new message option to replace the email with a new email message.
  4. Additionally, you can enable the Tell me if recall succeeds or fails for each recipient option to get notification about the success of the recall or replacement of email.

5.) After that, you will need to click on the OK button to complete the process.

NOTE: If you are trying to replace the email message with a new one, you will need to enter the new email and then send it again.

Recall Email Microsoft Outlook 2010

  1. Open the Sent Items folder in your Outlook email.
  2. Now, open the email which you wish to recall.
  3. Click on the File option at the Ribbon.
  4. Under the Info section, click on the Resend or Recall button and choose Recall This Message option. A Recall Options dialog box will appear on the screen. Following two options will be displayed in the dialog box like these:
  • Delete unread copies of this message
  • Delete unread copies and replace with a new message

 

  1. While selecting the first option (Delete unread copies of this message) will remove the unread copy of the email, if you select the second option (Delete unread copies and replace with a new message), the original email will be opened which you can edit and resend the email.
  2. Also, if you want to receive a notification about the status of the message for each recipient, you will need to select the checkbox next to - Tell me if recall succeeds or fails for each recipient option.

Recall email outlook 2013

  1. Go to the Sent Items folder and open the email which you wish to recall.
  2. Next, you will need to click on the File option located at the Ribbon.
  3. Then, you will need to click on the Resend or Recall button in the info section and choose Recall This Message option. A Recall Options dialog box will be displayed on your screen. Follow two options will be displayed on your screen:
  • Delete unread copies of this message
  • Delete unread copies and replace with a new message

  1. While selecting the first option will delete the unread copy of the email, choosing the second option will open them for editing and resending.
  2. In case you want to receive a status notification of the message for each recipient, you will need to select the checkbox next to the Tell me if recall succeeds or fails for each recipient option.
  3. The email will be recalled or replaced as per your preference.

Recalling Email Outlook 2016

1.) Go to the Sent folder in your Outlook email and open the email you wish to recall. Then click on the More Actions option in the Actions tab.

3.) Next, you will need to select the “Recall This Message…” option. A “Recall This Message” dialog box will be displayed on your screen.

4.) In the dialog box, the following two options will be displayed:

  • Delete unread copies of this message
  • Delete unread copies and replace with a new message

 

  1. If you choose the first option i.e. “Delete unread copies of this message” option, it will delete the unread copy of the email. And, if you select the second option “Delete unread copies and replace with a new message”, it will open the email for editing and resending to the desired recipients.
  2. In case you want to receive a status notification of the message for each recipient, you will need to select the checkbox next to the Tell me if recall succeeds or fails for each recipient option.
  3. The email will be recalled or replaced as per your preference.

Resend or Recall Email Outlook 365          

NOTE: You can resend or recalling emails only using the Outlook Client which is a fully installed version and not the once accessed through Office 365 on the web.

To Resend an Email Message

1.) In Mail, open the Folder Pane and go to the Sent Items folder.

2.) Under Sent Items folder, double click on the email you wish to resend.

3.) Next, you will need to click on the Actions option under Move group on the Message tab. Then, you will need to select Resend This Message option. A new message window will open on your screen.

NOTE: If there are multiple recipients and you do not want to send your email to all of them,   you can simply remove them from the list.  Just select the names you wish to remove and press the Delete option. If you want to add recipients who were not the part of the email previously, you can easily add them here. Likewise, you can also add or remove the attachments and change the content of your email message.

4.) After you are done making the desired changes, you will need to click on the Send option. The email will be sent again with the changes done.

To Recall an Email Message

NOTE: Sometimes the recalling process may take up to 2 minutes to process.

1.) Open the Folder Pane in Mail and you will click on the Sent Items folder.

2.) In the Sent Items folder, you will need to double-click on the email you want to recall.

3.) Next, open the Message tab and click Actions option in the Move group.

4.) Then, you will need to click on the Recall This Message option. A new message window will prompt you following two options:

  • Delete unread copies of this message
  • Delete unread copies and replace with a new message

NOTE: To know the status of the email recalling, you will need to select the checkbox next to the “Tell me if recall succeeds or fails for each recipient” option.

5.) After that, select the relevant options from the window and click OK button to complete the email recalling process.

Recall Email in Outlook Web App

If you are looking to recall an email in Outlook Web App, Unfortunately, there is no way you will be able to do so. You must have a dedicated Outlook app installed on your computer to be able to recall emails.

Limitation of Email Recalling Process in Outlook

While Outlook lets users recall emails and resent them to the desired recipients, however, there are certain limitations that one must consider:

  • Emails will be recalled only from the other Outlook users and not from an external email account.
  • Only those emails will be recalled that would have not been read by the recipient(s).
  • The recipient from whom you are trying to recall the email must also have an Outlook for Windows and must have opened his Outlook at the time of recalling the email.
  • The original email must have arrived in the Inbox folder of the recipient. If the email would have been moved to another folder via a filter rule, then you will not be able to recall the email.
  • If the recipient is using Outlook for Mac, Outlook Web Access, or a mobile device, recalling of emails will not be able to possible.

 

So, this is how you can recall an email message in the different versions of Microsoft Outlook email programs. Next time you need to recall an email message in your Outlook email program, you can follow the above-mentioned steps also you can contact customer support service of Outlook email phone number for further assistance.